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Department of Postgraduate Studies and Training

Department of Postgraduate Studies and Training

It is responsible for preparing and implementing postgraduate plans at the University for faculty members, teaching assistants, staff members or others working in various bodies of the University. It also takes the necessary measures to send teaching staff and teaching assistants abroad for the purpose of conducting postgraduate studies. The Department exercises its functions through the following offices:

A- The Office of Postgraduate Studies is responsible for:
Receive, classify and classify legislation from various employers – including the relevant organizational divisions of the University – for purposes of postgraduate study at home.
Inventory and identification of areas of higher study open at home and abroad and the numbers that can be directed to them.
Participate in research and studies to determine the possibility of developing new and existing graduate disciplines.
Preparation and supervision of the implementation of postgraduate plans and programs at home.
Preparation of the draft budget necessary for the implementation and follow-up of the adoption and implementation of postgraduate plans and programs at home.
Receive, study and analyze follow-up reports on the implementation of postgraduate plans and programs at home and take action to overcome the difficulties and problems encountered.
• Examining and examining applications for extensions of higher education at home, proposing the necessary procedures for extending or terminating them and ensuring that learners return to their place of work.
• Participation in seminars, symposiums and scientific forums relevant to activity at home and abroad.
• Preparation of periodic and annual follow-up reports on the activities of the Office.
• Participation in the work of committees and task forces relevant to the activity of the Bureau.

B- Mission Office, which is concerned with:
• Receive, classify and classify nominations from various employers – including the relevant organizational divisions of the University – for postgraduate study abroad.
• Preparing plans and programs for postgraduate studies abroad, adopting them and monitoring their validity in coordination with the competent authorities;
Preparation and follow-up of the draft budget for the implementation of postgraduate plans and programs abroad.
• Receive, study and analyze follow-up reports on the implementation of postgraduate plans and programs abroad and take action to overcome the difficulties and problems encountered.
• To coordinate with the competent authorities in the matter of students sent for higher studies abroad and to express an opinion on the examination and examination of applications for the extension of scholarships or the termination of the mission and to ensure that the envoy returns to work at his or her own agency.
• Participation in seminars, symposiums and scientific forums relevant to activity at home and abroad
• Preparation of periodic and annual follow-up reports on the activity of the Office.
• Participation in the work of committees and task forces relevant to the activity of the Bureau.

C- The Training Office is responsible for:
• To contribute to the development of draft training plans and programs that intends to implement.
• Joint scheduling of the implementation of the annual plan in coordination with the relevant organizational divisions of the University.
• To arrange for the opening and conclusion of training programs in the light of the approved plan of the University and to prepare and distribute the schedule of lectures and classes to faculty and trainers.
• Compilation and classification of nominations from the organizational divisions of the University and its faculties by each training program.
• Implementation of programs contained in plans and colleges.
• Preparation of announcements on training courses and programs in accordance with the timelines specified in the plan, in coordination with the organizational divisions of the University.
• Contribute to the implementation of training programs and prepare reports thereon.
• Preparation of periodic and requested reports on the activities of the Office.
• Conduct of assigned work consistent with the nature of the work of the Office.

D- The Office of Teaching Assistants shall be responsible for:
• To address the faculties by sending their needs to new teaching assistants according to the departments required according to the specializations required by the colleges.
• In coordination with the Registration and Admission Department of the Graduate Studies Department of the University, the mechanism for the admission of new teaching assistants is established through the announcement of the required time, numbers and documents.
• Receipt and verification of applicants’ files in terms of documentation and application of required requirements.
Preparation of file lists to colleges for comparison and testing.
• Advertising on lists of admissions after receiving results from colleges
• Prepares lists of admissions and forwards them to the Rector for accreditation
• Processing of annual contracts for teaching assistants after receiving competency reports from colleges.
• The Office of Teaching Assistants is the link between the graduate and training offices of the faculties, which represent the faculties and the management of the University. The administrative procedures relating to the Secretary-General or the academic procedures relating to the University’s Under-Secretary for Scientific Affairs are poor in all matters relating to the University’s teaching staff.
• Issuance of identification cards for teaching assistants.
• In coordination with the Office of Delegates, the Office of Teaching Assistants

E- Management of faculty:
It is responsible for all matters relating to the teaching staff and for taking the necessary measures to overcome the difficulties encountered in their work in order to enable them to carry out their educational and research tasks fully. The Department exercises its functions through the following offices:

The Office of National Faculty Affairs is responsible for:
• Carrying out the affairs of national faculty, overcoming difficulties encountered and proposing grounds and controls for the proper performance of their duties and responsibilities at the University.
• Follow-up of the scientific activities of national faculty, preparation of reports on their studies and research and completion of evaluation procedures.
• Organizing the participation of national faculty in practical seminars and conferences at home and abroad.
• The use of national teaching staff from outside the university in teaching and training work.
• Preparation of staff for faculty.
• Keeping the principal files of faculty members and all matters relating to the faculty member with the opening of a sub-file in the faculties.

F- The Office for Expatriate Faculty Affairs is responsible for:
• Undertake contracts and procedures for non-national faculty members, assess their scientific and educational conditions and prepare the necessary reports.
• Assist in taking measures to attend, receive, stay and bid farewell to visiting and examining professors to facilitate the performance of their scientific functions.
• Follow up and evaluate the scientific activities of non-national faculty members and prepare reports on their studies and research.
• Organizing the participation of non-national faculty in scientific seminars and conferences at home and abroad.
• Outsourcing of non-national teaching staff to teaching and training.
• Keeping key files of non-national faculty from outside the university in teaching and training work.

G- University Housing Library for Faculty Members, which is responsible for:
• Provision and equipping of suitable accommodation for faculty members to enable them to stabilize and create a suitable scientific environment for research and creativity.
• To receive faculty members in university accommodation and enable them to stay there, in accordance with the rules established by the Presidency of the University Council;
• Supervising university housing and monitoring maintenance work, and informing the competent authority of the university of any vinegar or failure to repair it;
Preparation of necessary studies and programs to provide adequate accommodation for faculty members.
• Liaise with the competent authorities and coordinate with them on obtaining plots of land or housing for distribution to faculty members in accordance with the rules and conditions established by the Presidency of the University;
• General Administration of Libraries, Publications and Publishing
• It is responsible for providing books, references, periodicals, scientific journals and the like, for organizing the use of libraries, and other related works. The Department exercises its functions through the following organizational divisions:

H- The Office of Libraries and Documentation is responsible for:
• Implementation of technical systems for the technical preparation of libraries, both for the processing, classification and indexing of libraries and for their loan systems, among others.
• Follow-up of books issued in various publishing houses and work to provide university libraries with suits.
• To pay attention to scientific periodicals, follow up on their issues and work to participate in them.
• Take care of the study rooms, supervise them and provide them with the necessary books.
• Provide libraries, colleges or departments with their needs for books and other means of knowledge.
• Making proposals useful for the development and organization of the office service in the University’s libraries, faculties or departments, as the case may be.
• Preparing detailed statistics on the movement of books in the library and submitting reports and proposals thereon.
• Take care of, participate in and make use of book fairs.
• Supervision of the University’s bookstores, faculties and departments.

I- The Printing, Publishing and Translation Office shall:
• Implementation of the University’s Arabization program, submission of useful proposals, follow-up of committees formed to implement the Arabization program and facilitation of their success.
• Interest in translating and writing books at the University, reviewing evaluation committees and making proposals to encourage translation and authorship.
• Follow-up of the publishing and publishing movement outside the university and interest in and participation in scientific journals and journals.
• Emphasize the role and importance of printing, publishing and printing movement and make useful proposals.
• Collecting, printing, publishing and marketing manuscripts at university and libraries.
• To propose financial rewards for translation and authorship work at the University, in accordance with the regulations in force in particular.

J- The Office of Supply and Distribution:
• Inventory, classification and classification of requirements for scientific references, books and periodicals.
• To carry out all procedures relating to the provision of books, references and scientific periodicals for libraries.
• Follow-up on the opening of funds for supply of needs and customs clearance.
• Linking relations with local, regional and international publishing houses with a view to identifying and making use of their latest scientific publications
• Participating in exhibitions on books and publications at home and abroad and making use of them to provide for the needs of libraries in coordination with the relevant authorities.
• Documentation of all supplies of books, references, periodicals and entities distributed to them;
• Management of the Registrar-General
It is responsible for the administration of educational matters for university students, direct supervision of the school system, monitoring of the application of study and examination systems and regulations, and conducts supervision, guidance and coordination of all its organizational divisions, which are supervised by the following:

A-The Registry, Study and Examination Office shall:
• Registration of students assigned to the university and preparation of records and statements containing all information on them annually
• Preparing statistics and disaggregated data on the number of students enrolled in the university by sex, nationality, years of schooling, disciplinary divisions and place of residence.
• Preparing statistics on students and university graduates in detail and preparing a university guide on them.
• Preparation of statistics on non-regular students.
• Undertake and sponsor the registration and follow-up of incoming students, prepare detailed statistics and report on them.

B- The Office of Student Housing and Subsistence is responsible for:
• Equipping and setting up student accommodation in student homes in order to create a scientific and cultural environment conducive to the student’s creation and creativity, working to maintain this scientific environment throughout the school year and making useful proposals.
• Follow-up of maintenance work in student homes and alerting them to defective sites for repair by the administration or the competent authority of the university;
• Receiving students in student homes and enabling them to live there in accordance with the approved admission requirements, keeping records and preparing special lists and cards in accordance with the conditions in force.
Supervising students in student homes and taking care of them socially, and organizing their various activities in the home in coordination with the University’s Office of Student Activity and Affairs.
• Supervision and observation of student home workers in terms of their obligation to perform their duties and their compliance with established conditions and controls.
• Make useful proposals to improve the level, conditions, varieties and quantities of student nutrition services in accordance with the established scientific and health standards.
• Supervising and inspecting restaurants and food stores, managing their equipment, supervising meal preparation and taking all necessary measures to ensure that sanitary conditions are met.
• Follow up the work of nutrition committees, monitor the implementation of food supply requirements and submit reports and proposals for their improvement.

C- Teaching Materials Library, which is concerned with:
• Preparation and production of teaching materials at the University.
• Supervision of classrooms for the purpose of teaching aids.
• Assist faculty members in preparing research papers for participation in scientific conferences.
• Provision of cinematic, video and other projectors.
• Provision of scientific and documentary tapes, slides and diskettes.
• Assist postgraduate students in preparing, printing and producing their letters appropriately

D- The Social Service Office is responsible for:
• Monitoring, research and analysis of various phenomena within the University and their impact on the educational process and making recommendations thereon
• Compile information through questionnaires and other scientific research tools to identify, analyze and make recommendations on trends and patterns of behavior.
• Participation in the preparation of studies and research on methods of dealing with abnormal social deviations and phenomena at the University.
• Provision of social services to individuals within the university whose conditions so require.
• Make proposals and recommendations that would strengthen and confirm relations between faculty, staff and students at different levels.
Provide advice and advice to members of the university community, understand their problems and help them overcome them.
• Preparation of social service programs and methods of implementation within university educational institutions.
• Preparation of periodic reports on the area of specialization